Office Coordinator

Job Description

Position Summary: Provide administrative support for staff, purchase and shop for programs including food supplies, facilitate the camp training post and organize and coordinate invoices/receipts.

Camp dates: May 28 - August 11, 2019

Please note camp will not be in session: July 4-6, 2019 and Sundays

A weekly salary of: $300


Major Accountabilities:

1. Assist administrative staff with assistance and guidance from the Assistant Camp and Leadership Director.

2. Coordinate needed supply and food purchases and complete shopping to support day camp, troop events and overnight programming.

3. Facilitate the camp trading post with the Resource Center staff.

4. Design and distribute the Camp newsletter weekly.

5. Ensure overnight logistics are coordinated with appropriate staff.

6. Organize receipts and maintain accurate records of all receipts


Key Responsibilities:

1. Ensure the correct coding is listed on all receipts, invoices, purchase orders and check requests.

2. Gather shopping lists from designated staff and coordinate purchasing including driving and shopping as needed based on the direction of the Assistant Camp and Leadership Director.

3. Coordinate the distribution of envelopes for trading post purchases.

4. Assist girls with purchase and oversee the sales at the trading post.

5. Coordinate camp newsletter and communications to parents, including ensuring the newsletter is posted on the web site weekly.

6. Ensure inventories of all equipment and supplies during and at the end of the summer.

7. Keep office area clean, presentable and functional.

8. Support logistical needs for Property Manager and communicate with the Camp Director.

9. Other duties as assigned by the Camp Director or Assistant Camp and Leadership Director.

Position Requirements:

1. At least 21 years of age

2. Previous bookkeeping experience a plus.

3. Accurate, organized, and detail-oriented, with ability to work under pressure and shift priorities in response to changing needs.

4. Ability to accept guidance and supervision.

5. Proficient in Microsoft Office including Word and Excel.

6. Good driving record and valid driver’s license for at least one year. Valid driver’s license, compliance with the council’s policy of automobile insurance limits, and a driving record that meets the requirements for coverage of the council’s business auto insurance carrier.

7. Willingness to subscribe to the philosophy of the Girl Scout program and enroll as a Girl Scout member.

8. Comfort and ability to live, sleep, and work in a rustic outdoor environment with irregular hours preferred.

9. Physical demands and work environment regularly require the employee to walk, hike, and work outdoors in wooded areas and on uneven natural paths.


Equal Opportunity Employer

To Apply

Application Closing Date: 
Not Specified
Employment Type: 
Job Region: 
Job Location: 
West Bend, WI
Job Degree Level: 
High school
Job Starting Date: 
May 28, 2019

Job Details

Job Details: 
Scouting Program
Summer Camp
Job Activity: 
Job Population: 

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