Staff Accountant - AP/Payroll

Job Description

Department: Admin-Finance

Employment Class: Full-Time Regular

Pay Status: Non-Exempt; $18-23/hour, DOE

Expected Hours: 40 hours/week

Start Date: ASAP

Reports To: Director of Finance

Housing Available: No

Additional Information: This position is regularly scheduled 40 hours/week, however, we will consider candidates seeking part-time hours, 20-40 hours/week.

Keystone Science School Mission: Keystone Science School inspires curiosity and critical thinking through the lens of science to change lives and strengthen communities. We create future leaders who can problem solve and work together in an ever-evolving world and workplace environment.

The employees of Keystone Science School collectively work for this mission and truly live the vision and values. Our historic 23-acre campus in Keystone, Colorado serves as the ultimate outdoor laboratory and is the home base for our diverse suite of programs. Visit KeystoneScienceSchool.org to learn more!

Program Overview and Job Summary:

The Staff Accountant is a year-round administrative position responsible for processing accounts payable and payroll and for completing other general accounting tasks. Reporting to the Director of Finance, this position ensures accurate payments and record-keeping for the organization.

A successful Staff Accountant will be an individual who has the highest personal integrity, excellent attention to detail, the ability to complete projects independently and under direction, and works well with a variety of people.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The main areas of focus for this position are:

  • 45% Accounts Payable
  • 15% Payroll
  • 40% General Accounting and Administration

Accounts Payable

  • Collecting and processing all invoices to be paid
  • Adhering to and enforcing compliance with all KSS policies and A/P best practices
  • Printing and distributing all A/P checks
  • Administering KSS’s corporate card system, including collection, reconciliation, and import of monthly credit card activity as well as online portal administration
  • Training internal staff on A/P procedures
  • Resolving billing disputes with vendors
  • Resolving outstanding checks and tracking and filing any unclaimed property
  • Preparing and filing monthly sales tax returns
  • Preparing and issuing annual 1099s​

Payroll

  • Accurately processing bi-weekly payrolls using QuickBooks, external timekeeping software, and KSS internal systems
  • Adhering to and enforcing compliance with payroll regulations and KSS policies
  • Collecting payroll-related information from a variety of sources and synthesizing it to ensure accurate pay for all employees
  • Auditing and verifying employee information input by Human Resources, including rates, deductions, etc.
  • Collaborating with Human Resources and departmental managers to resolve payroll variances and questions
  • Using critical thinking to verify all payrolls processed
  • Printing and distributing bi-weekly payroll checks
  • Calculating, filing, and paying all payroll taxes in a timely manner
  • Maintaining complete and accurate payroll records
  • Preparing and issuing annual W2s

General Accounting and Administration

  • Entering daily bank activity and recording all bank deposits into the accounting software
  • Assisting with monthly and yearly close processes, including preparing journal entries and reconciling various GL and Balance Sheet accounts
  • Verifying financial reports by performing reconciliations to source documents
  • Working with the Development department to ensure accurate reporting of donations and pledges
  • Helping employees understand and implement the organization’s accounting procedures
  • Using critical thinking to identify, investigate, and correct discrepancies in financial records
  • Reconciling the gift shop point of sale system
  • Supporting Finance Committee meetings, including arranging meetings, taking notes, and drafting official minutes
  • Assisting with document preparation for the annual external audit
  • Assisting with budget template preparation using Excel and Quickbooks​

Other duties as assigned.

The minimum requirements in knowledge, skills, and abilities for the candidate of our choice:

  • Honesty, integrity, and discretion
  • Proven ability to collect, analyze, organize, and apply information from a variety of sources
  • Superior customer service to people of diverse backgrounds and different levels of experience, including internal and external customers
  • Can manage a high volume of data efficiently and with a close attention to detail
  • Technologically adept, including a proven ability to learn new computer programs
  • Proficiency in Excel, Outlook, Word, and at least one accounting system
  • Has good follow-through and makes it a habit of getting back to people on issues
  • Writes correspondence, reports, and procedure manuals with clarity and tact
  • Is motivated to contribute positively to the KSS community
  • Can work successfully in a busy environment with many distractions

Our required education, experience, and certifications:

  • Associate’s Degree in Accounting or Finance and/or equivalent work experience, defined as:
    • At least one year of accounting experience with degree, or
    • At least three years of accounting experience without degree
  • Current First Aid and CPR certification or ability to obtain within 60 days of employment
  • Must be able to pass a comprehensive background check

In addition to the above required talents, our ideal candidate will have these preferred skillsets:

  • Prior experience with QuickBooks
  • Prior exposure to non-profit accounting
  • Bachelor’s degree in Accounting, Finance, or a related field
  • Comprehension of the Spanish language

Travel Expectations:

None

The physical demands of this position:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and fingers to feel, handle, or hold objects, tools, or controls; reach with hands and arms; and speak. The employee is often expected to sit for extended periods of time. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Our work environment:

The work environment characteristics described here are representative of those that may be encountered by an employee while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the employee to work in close contact with his/her teammates. The office space is small and the employee must have the ability to stay focused while others are working in close proximity. The noise level in the work environment is usually moderate.

Compensation:

Hourly wage of $18-23/hour, depending on experience, plus a generous benefits package including:

  • 75% employer-paid medical and dental premiums for the employee and dependents
  • Up to 120 paid vacation hours, 96 paid sick hours, and 80 paid holiday hours, pro-rated based on hours worked
  • 401K retirement savings plan with a 3% employer match contribution
  • Discounts for family members on KSS programs, plus access to outdoor industry pro deals and a discounted ski pass

Ready to find yourself at the heart of Science. Adventure. Fun? Apply now!

Please submit the Employment Application (Year Round Positions) found at KeystoneScienceSchool.org/Employment. All applications require a cover letter, resume, and 3 references. For more information, please contact the Human Resources department at [email protected].

Keystone Science School is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

To Apply

Ready to find yourself at the heart of Science. Adventure. Fun? Apply now!

Please submit the Employment Application (Year Round Positions) found at KeystoneScienceSchool.org/Employment. All applications require a cover letter, resume, and 3 references. For more information, please contact the Human Resources department at [email protected].

Application Closing Date: 
Not Specified
Application Contact Email: 
Employment Type: 
Job Region: 
Job Location: 
Keystone, CO
Job Salary Range: 
18
23
Job Experience: 
1 - 2 years
Job Degree Level: 
High school
Job Starting Date: 
06/01/2019

Job Details

Job Details: 
Outdoor Education Center
Summer Camp
Job Population: 

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