Associate Program Director-Logistics

Company: Colorado Outward Bound School

Job Type: Full Time

Job Description

Organizational Overview

The Colorado Outward Bound School (COBS) is a non-profit adventure-based education organization that emphasizes personal growth through challenge and experience.  For over 60 years our wilderness courses have focused on inspiring responsibility, teamwork, confidence, compassion, and environmental and community stewardship.


Commitment to Diversity, Equity, and Inclusion

Colorado Outward Bound School celebrates diversity and strives to create an inclusive environment for all employees. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other basis covered by applicable law. All employment is based on qualifications and business needs. Outward Bound has a zero-tolerance policy for incidents of child abuse and neglect and will report any suspected abuse or neglect.


Working at the Colorado Outward Bound School means joining a growth-minded community where we are actively creating a more inclusive organizational culture. Our commitment to diversity, equity, and inclusion shows up at all levels of the organization – in our trainings, in our meetings, on our courses, and in our daily lives. This work can be challenging at times and we are committed to navigating it together to create a supportive and inclusive environment for our staff and our students. To foster a more welcoming outdoor community for all, we are working to address barriers related to race, culture, socioeconomics, ability, gender identity, sexual orientation, geographic location, and mental health.


Position Summary

The Associate Program Director of Logistics will expand our mission and programming capabilities through the development and implementation of systems that support programs operations in the areas of- leadership, budget, transportation, logistics staffing, accommodation, gear, and food. They will support the schools strategic plan through the lens of inclusion, equity and safety. This APD-Logistics reports to the Southwest Program Director, works closely with other members of the operations team, as well as on the Southwest Program Leadership Team.


Key Duties and Responsibilities

Leadership & Management

·    Serves as a collaborative and active member of the Southwest Program Leadership Team to determine and fulfill program needs, goals, and direction.

·    Works with the Southwest Program Director to build the program calendar for all courses and advises regarding capacity, facility use, and hiring needs to support programs.

·    Develops and manages the Warehouse Manager through active coaching/mentoring and utilization of organizational performance and goals workbook.

·    With support from the Warehouse Manager, oversees development and implementation of logistics training and continued performance management of logistics staff.

·    Supervises logistics coordinators and other support staff. Specific duties may include interviewing and hiring, onboarding, training and development, scheduling and managing payroll.

·    Works with the training team to ensure logistics and driving training systems and manuals are effective, updated, and maintained.

·    Works with the hiring team to ensure accurate recording and tracking of staff records.

·    Develops and maintains vendor relations pertaining to logistics for the school. Includes: transportation, technology, gear, food, and medical vendors.

·    Manages and tracks program purchasing for orders including vehicle, gear, first aid supplies, consumables, and food acquisition plans and systems based on the annual course schedule and budget for the program.

Participates in program emergency on-call rotation as assigned.
Vehicle & Transportation Systems

·    Oversees vehicle fleet including registration, maintenance, equipment, driver training curriculum and delivery, motor vehicle record clearance, Department of Transportation compliance, and accident reports.

·    Develops current software systems for tracking of school assets, such as vehicles, for notification and logging routine of maintenance, inspection, and checks.

·    Accountable/responsible for managing Transportation at the basecamp level according to the Transportation Roles & Responsibilities document.



Equipment & Food Systems

·    Develops and implements systems for food and asset storage to reduce waste, damage, and losses.

·    Maintains food service compliance and advises on regulatory changes.

·    Oversees field and base food inventory and systems to ensure student and staff dietary needs are met.

·    Ensures program gear and equipment meet OBUSA and industry standards for best practices in use and care. Stays informed of and follows up on manufacturer recall or safety concerns.

·    Manages inventory, supply, issue, care and repair of program equipment and supplies. Duties include overseeing annual inventory, managing gear check out system, product ordering/purchasing.


Basecamp Systems

·    Works with Facilities staff to develop and implement basecamp opening/closing schedules and checklists based on program needs and facility functionality.

·    Ensures operational systems, facilities, and practices are compliant with OBUSA policies, as well as state and local public health agencies. Facilitates and tracks routine inspections and follows up on issues of non-compliance.

·    Supports financial goals for the program through managing accounting functions, assigned budget lines, cost forecasting, budget rationale, inventory management, vendor accounts, petty cash reconciliations, and merchandise sales tracking.


Community Building

·    Models and promotes a positive and inclusive community culture.

·    Assists with basecamp upkeep, standards, and systems, including shared oversight of staff housing.

·    Assists in planning and executing Southwest Program events and celebrations.


Special Projects

·    Works with APD of Logistics in Leadville to determine areas of cross-program alignment and creates systems and processes for greater efficiency, inventory, tracking, training, and sharing of resources.

·    Serves as a trainer during program training season. Delivers driver, logistics, and software training as assigned.

·    Advises and supports selling, and turnover of vehicles, trailers, and other assets as needed.

·    Documents and updates job duties, procedures, and manuals to ensure smooth transitions.

·    Supports courses as needed.

·    Supervises and manages staff housing systems.

·    Completes other duties as assigned.


Skills and Knowledge

·    Personal commitment to, and working knowledge of, the work of diversity, equity, and inclusion.

·    High performing manager with proven track record of developing, supervising, delegating, resolving conflict, etc.

·    Possesses skills to inspire, promote, and lead a positive team culture.

·    Proactive and effective communicator and collaborator.

·    High level of problem-solving, prioritization and management of multiple tasks with deadlines.

·    Ability to develop and maintain positive, productive relationships with clients, partners, colleagues, and supervisors.

·    Demonstrates strong integrity and commitment at work.

·    Ability to work both independently and cooperatively as a team member.

·    High proficiency using Microsoft Suite: specifically Excel and other software tracking systems.

·    Equipment repair and maintenance experience.

·    Excellent driving skills and record. Experience in large vehicles with trailers preferred.

·    Previous financial management preferred.


Work Experience

·    3-5 years in the field of logistics or equivalent.

·    2-3 years of team management and supervisory experience.

·    Knowledge and experience with outdoor recreation and adventure education programs.

·    Wilderness First Responder certification required or able to acquire.

·    Must have held a driver’s license for over 5 years.


Physical Requirements

·    Based in Moab with some travel to other sites and locations as required.

·    This is a salary exempt position. Expect to work 5 of 7 days/week with work and on-call duties over weekends and/or holidays as needed.

·    Sitting at a desk or computer approximately 75% of the time.

·    Ability to bend, lift, kneel, crawl, and carry up to 50lbs.


Compensation and Benefits

·    Annual Salary Range: $45,000 – $50,000: $3750 – $4166/month.

·    10.5-month salaried position (generally off mid-November through December).

·    Benefits eligibility for medical, dental, and vision insurance, where COBS pays a significant amount towards health care premiums and provides employer-paid short- and long-term disability coverage and basic life insurance.

·    PTO (approximately 20 days per year) and sick leave prorated by months worked.

·    401k eligibility available after one year of service.

·    Optional temporary on-site housing available.

·    ProDeal eligible.


Application Process

Please submit resume and cover letter to Lance Plank (he/him), Southwest Program Director through link.


How to Apply

Please visit our website to complete the online application. 
Posted on: October 5, 2023
Location: Moab, UT
Job Type: Full Time